What is an eOPF User Profile?

All eOPF users have User Profiles. 

HR Professional User Profiles are organized in 5 main sections.

• Personal Information
• Contact Information
• Employment Account Information
• Role and Access
• User Activity

Basic User Profiles (belonging to employees who do not have an HR role and do not need to access any other User Profile than their own) will not have a Role and Access section.

Each section contains a blue Edit link in the top right the section that will allow HR Professionals to edit information as needed.

Note: Any changes to a user’s Personal, Contact, or Employment Account information apply to eOPF only. 

You must ensure that the changes are also processed in the HR System of Record or the information will revert the next time an Employee Data Feed (EDF) connects from the source systems to eOPF.

Let's look at each of these sections.

Personal Information

The Personal Information section contains the following fields:

Note: make sure that your data feeds have a Suffix field in order to populate a suffix, otherwise the suffix will be added to the Last Name field.

Contact Information

The Contact Information section contains the following fields:

The street address can be a work address if needed.

Ensure that the user's work email is always entered in the Email field to facilitate registration and login needs.

Employment Account Information

The Employment Account Information section contains the following fields:

• POID
• Agency Subelement
• Org Code
• Activity Code
• Account Type
• Start Date
• End Date
• Elevated Permissions
• Folder Status

You may have to use the scroll bar below the fields to view all of the fields, depending on your screen size.

This section is designed to show the times when a user is employed at an agency.

Users may be employed multiple times as different agencies, with end dates to all previous times.

Users should only have one active employment line at a time, unless in the case of true dual employments, in which two agencies pay the user, e.g. a user who is employed by Air Force may also be employed by National Guard and have two active employment lines without end dates.

If a user is employed by one agency and detailed to another agency, the user should only have one active employment line (with the employing agency) and should have additional access provisioned to that employment line as required by the agency to which they are detailed.

For employees, these employment lines also signify folders that hold their documents. If an employee leaves one agency and is employed by another, the documents should be transferred from the first folder aligned with a POID and agency subelement code to the now employing agency, with a different POID and agency subelement code.

If an employee leaves federal service, their documents should be transferred to NPRC and they will show an NPRC line in their Employment Account Information section. This line will be different than if they were employed by NARA, i.e. NPRC will display in both the POID field and the Folder Status field, indicating that they are not employed by NARA but that their records have been successfully transferred to NPRC.

Federal contractors do not have folders, therefore you cannot look up a contractor's documents using Employee Documents in the left-hand navigation. However, many of the same employment rules apply to contractors as apply to employees: you can track where they have worked and when and see which agency currently employs them.

Role and Access

HR Admin will assign roles and access to HR Professional users in this section by checking the box next to their active agency employment in the Employment Account Information section and then clicking the blue Edit link in the Role and Access section: 

HR Admin can edit or delete access rows individually and limit access or exclude access entirely.

HR Admin can also create access templates to update lengthy permissions at once instead of individual editing access rows.

If an HR Professional user ever loses their HR Professional role and returns to a Basic User, e.g. a user was assigned an Investigator role for a task and no longer needs it, or leaves federal employment, you can manually remove their access without waiting for data feeds to run.

Simply click Edit in the Employment Account Information section and choose No for Elevated Permissions, then click the blue Save button:

The user's Role and Access section will disappear.

You can search for additional articles on provisioning access in the Resource Center.

User Activity

The User Activity section will show how many times a user has logged into the system: