Users with HR Document Management, HR Transfer, or HR Admin roles can extract pages from merged PDFs. They search for an employee's folder, open a document, click "Modify," select pages to extract, and click the extract button. The system splits the document into two tabs for original and new files, allowing indexing updates before saving changes and confirming success.
Users assigned the HR Document Management, HR Transfer and HR Admin roles will be able to modify documents and extract files from documents that may have been inadvertently merged into a single PDF file or simply require a page removal for another reason.
1. Search for an employee's folder in Employee Documents and open the folder by double-clicking on it:
2. Open a document by clicking the blue Form link:
3. Click the Modify button in the upper left-hand corner of the document (you may have other buttons there depending on your role):
4. The document will open in Modify mode, i.e. you will have an additional toolbar of buttons such as Insert File and Replace, and the individual pages of the document will have checkboxes on them.
5. Use the checkboxes to select the pages that you want to extract:
6. The Select Pages panel on the right will help keep track of the pages selected:
7. Click the button above the PDF preview to begin extracting the selected pages.
Note: You must leave at least one page in the document. The system will disable the Extract button when all pages are selected.
8. The system will separate the original document and the new document into two separate tabs in the top left corner.
9. On the Original Document tab, update the indexing in the panel on the right if needed:
10. Select the New Document tab and update the indexing in the panel on the right if needed:
11. Once you have finished indexing each document, press .
12. You will be taken back to the document list inside the folder, and a confirmation message will display.