HR Admin and HR Transfer users can transfer federal employee folders to NPRC after employment ends. Authorized forms are auto selected; unauthorized documents are marked for deletion and purged in 120 days. To transfer, search by SSN, verify folder info, review and correct indexing errors, confirm documents, agree to acknowledgements, and submit. The transfer request then appears in the Task List History tab.
HR Admin and HR Transfer users can transfer folders to NPRC after a federal employee's time with an agency has ended. Review folders in advance.
All forms that are authorized for transfer are automatically selected based on the Master Forms List (MFL). Any documents not authorized for transfer will be marked for deletion and automatically purged within 120 days if not restored before then.
Note: the system does not know if a document is authorized to transfer to NPRC specifically, only that the document is authorized for transfer. Agencies must complete their due diligence to ensure that a form is authorized for transfer to NPRC.
To transfer a folder to NRPC:
1. Click the light blue Send to NPRC button from the top of your Home page:
2. Enter the SSN of the employee whose folder you would like to transfer and then press the blue Search button:
3. If the folder exists or you have access to the folder based on POID and Agency Sublement Code configuration, the employee’s information will display in the Verify section:
4. Confirm that the folder information is correct, then press the blue Review Employee Folder button below the folder information row.
5. On the Review folder for page, review the employee folder and confirm that all documents are authorized and indexed correctly, if you have not completed this review already:
6. The Transfer Ready column at the end of the document row contains icons to highlight if the document is ready for transfer or contains indexing errors:
indicates that the document is marked for transfer and is ready to transfer.
indicates that the document is marked for transfer but contains an indexing error and will need to be reindexed.
indicates that the document will not transfer and will be deleted at time of transfer.
7. Once all documents are ready for transfer, press the button at the top right of Review folder for screen (the button will turn blue once you address all indexing errors).
8. A list of only the documents that will transfer will display:
Note: this page also contains instructions on what to do if you think there are documents that should be transferred:
- Proceed with the transfer of the selected documents.
- Send the document(s) via email or mail to NPRC, outside of eOPF. Update the transfer request notes with details about the non-identified documents submitted.
- Contact your Account Manager to start the adjudication process for identifying the form(s) for transfer on the Master Forms List.
9. Confirm the documents are correct and press the blue button or click the Back button to continue making edits.
10. Read the two acknowledgements that appear on the screen and check the boxes to agree to them:
11. Press
12. A confirmation message will display, and the request will appear in the History tab of the Task List: